Part time PA

Personal Assistant required for a permanent part-time role in Dublin Centre. Working 5 days per week you will work four hours per day.

Reporting to the CEO this role will be given a lot of autonomy to exercise your own judgment and discretion in order to optimize the CEO’s time

Position Specification:

• Perform administrative tasks in a timely manner with close attention to detail including managing email inbox; scheduling and coordinating appointments and meetings. 
• Make all necessary arrangements (including travel where necessary). 
• Distribute information accordingly to other internal and external parties and participants as required.
• Assist in the preparation, collation, and distribution of documentation packages for Board Meetings and various sub-committees (e.g. Audit, Finance, and Technical Claims).
• Act as a focal point of contact with various stakeholders and external suppliers, including the handling of confidential information to facilitate communication.
• Organising travel arrangements, booking flights, accommodation, trains and taxis for management team.
• Maintaining CEO filing system.
• Assisting with resource mapping, planning and managing leave schedules
• Assisting with Member, customer and other stakeholder correspondence and administration tasks. 
• Preparing and tracking CEO expense reports/claims.
• Manage occasional team offsite meetings, events, seminars and activities. This would include the company AGM.
• Attend meetings and take/distribute minutes as required.
• Assisting with other ad-hoc administrative and project requirements as needed.

Candidate Profile:

• Minimum of 5 years’ experience in an administrative role supporting senior management (Insurance industry experience would be an advantage but is not essential)
• Discretion and trustworthiness: you will often be party of confidential information
• Demonstrate business acumen and client service mentality
• Flexibility and adaptability
• Excellent oral and written communication skills
• Organisational skills and the ability to multitask
• Capacity to be proactive and take the initiative
• Strong interpersonal skills, including tact and diplomacy
• Good MS Office skills

Remuneration will be dependent upon individual experience.